Administrative Assistant to the Dean's Office

Faculty of Management
Reference number: 
15-110 - A0003
Closing date: 
Friday, September 18, 2015 - 17:00
Employment status: 
Full or part time: 
Competition status: 
Job description: 

This is a replacement position

The Faculty of Management is seeking applications from experienced and energetic individuals to join their team. 

As the Administrative Assistant to the Dean’s Office you will provide overall administrative and clerical support to the Dean as well as to the Administrative Manager of the Faculty of Management.  This includes the planning, co-ordination and implementation of day-to-day administrative and clerical functions within the Dean’s Office, serving as one of the main contacts for the Dean’s Office (both internally and externally) and working with special projects and tasks.  In addition, you will serve as a coordinator/liaison/lead for special events or projects undertaken by the Dean’s Office.  You will be required at times to communicate on the Dean’s behalf and as such must conduct yourself accordingly with the situation, especially when dealing with our program affiliates, external stakeholders, learners, and staff and faculty.

This is a regular, full-time position working 37.5 hours per week.  This position has been evaluated at Grade 2 and the university is pleased to offer a comprehensive benefits package.

  • Minimum of five years of progressively responsible administrative experience, including demonstrated experience supporting multiple managers
  • Ability to work with minimal supervision, use sound judgment, diplomacy and tact when acting on the Dean’s behalf (i.e., when responding to the Dean’s (confidential) e-mails, telephone calls and correspondence) 
  • Pro-active customer service skills and a commitment to service excellence
  • Sound computer skills including Microsoft office suite and intranet organization
  • Skilled in Internet searches and organizing and presenting information retrieved
  • Excellent communication and interpersonal skills
  • Ability to plan and coordinate complex projects effectively using effective time-management and creative problem solving skills 
  • Ability to work in and promote a positive team environment
  • Conflict resolution skills and experience
Application submission information: 

To apply please forward your cover letter and curriculum vitae (preferably in electronic format) to:

Competition # 15-110-A0003
Human Resources - Career Opportunities
Royal Roads University
2005 Sooke Road
Victoria, B.C.   V9B 5Y2
Fax:  (250) 391-2570  Tel:  (250) 391-2511

The competition will begin on September 10, 2015 and will close on September 18, 2015; however, the competition will remain open until a successful candidate is found.  

While Royal Roads University values all applications we receive, only those candidates short-listed for further consideration will be contacted.  RRU is an equal opportunity employer, committed to the principle of equity in employment.  All qualified candidates are encouraged to apply however, Canadians and permanent residents will be given priority consideration.

Please note that two of our heritage buildings, including Hatley Castle, have some areas that are not easily accessible to persons who use wheelchairs.  Please call 391-2511 for information and assistance if you are dropping off your application in person.

If you are sending your application via e-mail, please ensure that your electronic file is saved in MS Word or Adobe format.