Heritage Collections Intern

Reference number: 
Closing date: 
Friday, October 14, 2016 - 17:00
Employment status: 
Full or part time: 
Competition status: 
Job description: 

The permanent collection in the museum and archives at RRU largely represent the recent historical epochs of Hatley Park National Historic Site. Artefacts are mainly related to the original owners of Hatley Castle: the Dunsmuirs (1908-1939), the Royal Roads Military College (1940-1995), and Royal Roads University (1995-present). Many objects are original to the site and are unique historical artefacts.

The intern will first conduct a general inventory of the permanent collection, gaining contextual understanding of the collection while identifying any immediate conservation needs. After the intern has a clear concept of the material, they will conduct a detailed description of each of the artefacts using the Parks Canada Classification System and the CHIN data dictionary. This work will be conducted in the museum and storage rooms where the collection is stored. The information will first be documented on worksheets adapted for use by the intern and approved by the museum and archives specialist, and then will be entered into a database using a predetermined template. With the completion of the data entry, the intern will compile condition reports on objects in the collection and make recommendations on conservation care and potential digitization options for items within the collection. These reports plus the inventory will conclude the project and will form the collections management documentation for the museum and archives. The intern will also work with the museum and archives specialist to make recommendations for future exhibition and programming based on acquired knowledge of the collections and the mandate of the museum and archives. These recommendations will be used to help determine an exhibition plan and programming strategy.


To be well suited to the role you will possess the following qualifications and competencies:

  • A graduate of a degree program in a relevant discipline, preferably with subject specialization in Museum Studies, Library and Archival Studies, History, Anthropology, or Archeology.
  • Experience working within a museum or archival collection and cataloguing objects is preferred. 
  • Excellent verbal and written communication skills
  • Strong attention to detail and organizational skills
  • Strong computer skills in a Windows environment
  • Ability to plan, organize, and prioritize in order to meet deadlines
  • Ability to work independently and collaboratively on multiple projects at once
  • Ability to lift up to 40 lbs 
  • Ability to work effectively in a changing and innovative institutional environment

Young Canada Works eligibility requirements:

  • are a Canadian citizen or a permanent resident, or have refugee status in Canada; Note: Non-Canadian students holding temporary work visas or awaiting permanent status are not eligible.
  • are legally entitled to work in Canada;
  • will be between 16 and 30 years of age at the start of employment;
  • are willing to commit to the full duration of the work assignment;
  • will not have another full-time job (over 30 hours a week**)  while employed with YCW;
  • are an unemployed or underemployed college or university graduate, that is, not employed full-time;
  • are a recent graduate who has graduated from college or university within the last 24 months at the start of employment;
  • are not receiving Employment Insurance (EI) benefits while employed with YCW;
  • have not previously participated in or been paid under this or any other Career Focus internship program funded under the Government of Canada's Youth Employment Strategy.
Application submission information: 

This is a temporary full-time position working on campus for approximately four months. The hourly rate is $22 per hour and the university is pleased to offer a percentage of salary in lieu of benefits.

Please note that in order to be eligible for this position, applicants will also need to create an Intern Candidate account through the Young Canada Works website: https://www.youngcanadaworks.ca/index-eng.cfm

To apply please forward your cover letter and curriculum vitae (preferably in electronic format) to: rru-career-opportunities@royalroads.ca with a subject line of:

16-089-G0077 – Last name, First name

Or mail to:
Human Resources - Career Opportunities
Royal Roads University
2005 Sooke Road
Victoria, BC   V9B 5Y2
Fax:  (250) 391-2570  Tel:  (250) 391-2511

The competition began on September 30, 2016 and will close on October 14, 2016; however, the competition will remain open until a successful candidate is found. 

While Royal Roads University values all applications we receive, only those candidates short-listed for further consideration will be contacted. RRU is an equal opportunity employer, committed to the principle of equity in employment. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority consideration.

If you are sending your application via e-mail, please ensure that your electronic file is saved in MS Word or Adobe pdf. format.