Program Coordinator

School of Environment and Sustainability
Reference number: 
Closing date: 
Tuesday, January 26, 2016 - 17:00
Employment status: 
Full or part time: 
Competition status: 
Job description: 

As the Program Coordinator for the School of Environment and Sustainability you will play a major role in implementing the School’s strategic plan.  You will be expected to be well versed in the practical aspects of the School’s focus and be responsible for helping establish and maintain administrative processes and assist with the development of School guidelines and procedures consistent with University objectives.  You will need to be an independent self-starter who is able to help administer the School’s programs and interact with the various internal and external stakeholders at RRU.  As well, you will be the prime contact for requests for information from School staff, Faculty (core and associate), students (prospective, current and alumni) and the University support areas on a daily basis for designated programs.

You will work with the School Manager to provide administrative leadership, ensuring that the planned programs and activities in the School are effectively managed to support the achievement of the University goals.


Required Qualifications & Competencies:

This position requires a highly motivated and self-directed person who can organize support staff work processes and workloads, in addition to scheduling independent activities.  Active participation will be encouraged in School meetings with ongoing dialogue for improvement.

  • An undergraduate degree or other relevant educational credential (college certificate or diploma) plus 3-5 years of related experience in the administration of academic programs (or equivalent combination of education and experience)
  • Demonstrated financial coordination and contract administration skills and experience; accounting skills are an asset
  • Ability to coach/mentor and provide day-to-day direction to program support staff,  and support for their recruitment, selection, orientation and training
  • Demonstrated project management and organizational skills
  • Office management skills and experience, including developing, implementing and monitoring policy and procedures
  • Strong verbal and written communication abilities, including editing skills
  • Strong interpersonal development and leadership capabilities including  networking and advocacy skills
  • Demonstrated conflict resolution and team building skills; ability to act with tact and diplomacy under pressure
  • Knowledge and understanding of the University’s requirements,  methods, culture and processes, as well as knowledge or experience in continuing education and adult learning principles
  • Strong technical background with computer abilities such as Microsoft Office suite of programs as well as other RRU systems (e.g., Agresso, Sharepoint)
  • Solid analytical, critical-thinking and problem-solving abilities  
  • Ability to work flexible hours on a pre-planned basis, including evening and weekend hours. Ability to travel to domestic and international locations as required by program.
  • Experience of working with social media and web-site design and management would be an asset
  • Experience working with professional graduate students and in intercultural/international programming would be preferred
  • Experience working with students who are communications professionals is preferred
Application submission information: 

This is a regular, full time-time position working 37.5 hours per week.  The position has been evaluated at Grade 3 and the recruitment range starts at $42,864.00 per annum.  The University is pleased to offer a comprehensive benefits package. 

If you are interested in applying for this position, please email your application to: with a subject line of:

15-133 – Last name, First name


Human Resources - Career Opportunities

Royal Roads University

2005 Sooke Road

Victoria, BC   V9B 5Y2

Fax:  (250) 391-2570  Tel:  (250) 391-2511


The competition began on January 12, 2016 and will close on January 26, 2016; however, the competition will remain open until a successful candidate is found.  

While Royal Roads University values all applications we receive, only those candidates short-listed for further consideration will be contacted. RRU is an equal opportunity employer, committed to the principle of equity in employment.  All qualified candidates are encouraged to apply however; Canadians and permanent residents will be given priority consideration.

Please note that two of our heritage buildings, including Hatley Castle, have some areas that are not easily accessible to persons who use wheelchairs.  Please call 391-2511 for information and assistance if you are dropping off your application in person.

If you are sending your application via e-mail, please ensure that your electronic file is saved in MS Word or Adobe format.