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Occupational Health & Safety Program
Developing and maintaining an effective Occupational Health and Safety Program is a responsibility shared by all members of the RRU community. The information below provides a breakdown of specific responsibilities.
As the Chief Executive Officer of Royal Roads University, the President is responsible to ensure that RRU meets its obligations as an employer under the BC Workers Compensation Act and applicable regulations, including the development and maintenance of an occupational health and safety program that provides for a safe work place for all staff.
RRU Vice Presidents
The RRU Vice Presidents are responsible for:
- evaluating, reporting and recommending to the President on safety performance in accordance with the University's safety policies and procedures;
- allocating adequate resources - with respect to authority, budget, manpower, and access to information - for OHS programs, projects, and initiatives to be carried out in a successful manner;
- conducting management safety meetings as appropriate to review safety program plans and performance, and to determine necessary courses of action;
- ensuring that Chairs, Managers, Coordinators and Supervisors fulfill their responsibilities with respect to the RRU OHS policy and Procedures;
- assisting the Occupational Health and Safety Coordinator as required in the investigation of accidents;
- cooperating with the University Occupational Health and Safety Officer and the appropriate Occupational Health and Safety Committee.
Deans, Directors, Managers and Supervisors
Deans, Directors, Managers and Supervisors are responsible for:
- providing safe working conditions and practices at the work site;
- complying with the University's safety policies and procedures, Workers' Compensation Act and Regulations, including the Occupational Health and Safety Regulation;
- orienting their staff to the safety and first aid requirements and facilities related to their job and work site;
- ensuring regular meetings are held with their staff to discuss health and safety issues;
- ensuring meetings are directed to the correction of unsafe conditions and practices, and a record of the matters discussed is documented according to RRU OHS policy and procedures;
- arranging training sessions as required to communicate safety information, concerns, work habits, policies and procedures, and to promote safety consciousness on the job;
- reporting immediately any work-related accident, injury, or near accident to the RRU OHS Coordinator by submitting an Accident/Incident Investigation Report;
- ensuring inspections of the work site are conducted at appropriate intervals to maintain safe working conditions with regard to: practices, procedures, equipment, and tools for all work performed by the workers they are responsible to supervise (including contractors where appropriate);
- taking immediate action to correct any unsafe working condition, method, practice, procedure, equipment or tool found to be unsafe in the course of the workplace inspection;
- assessing the safety performance of employees, or contractor as a part of the regular performance appraisal process; and
- cooperating with the University Occupational Health and Safety Coordinator and the Occupational Health and Safety Committee.
RRU Occupational Health and Safety Coordinator
The RRU Occupational Health And Safety Coordinator is responsible for:
- establishing and maintaining a central documentation filing system for the University's OHS program;
- providing guidance and expertise to the RRU OHS Executive Committee, and RRU OHS Joint Committee with respect to the application and interpretation of: statutory requirements, University safety policies and procedures, and requirements of regulatory agencies;
- advising employees on safety issues, training opportunities and resources;
- liaising with the contractor OHS representative;
- providing an official communication link to OHS professionals, WCB officers, and other government agencies regarding OHS issues; and
- ensuring that all accidents are investigated and reported as required by law.
RRU OHS Executive Committee
The RRU OHS Executive Committee will be responsible for:
- reviewing issues relating to budget, manpower, authority, responsibility and policy in relation to OHS programs, projects, and initiatives;
- consulting with Deans, Directors, Managers and Supervisors on safety needs, and safety plan development;
- planning, organizing, and developing safety programs, policies, and procedures to meet the University's health and safety objectives set out in the RRU OHS Policy Statement;
Joint Occupational Health and Safety Committee
See the attached procedure on the RRU OHS Committee for OHSC responsibilities.
See the separate procedure titled Contractor Safety Requirements for a full listing of health and safety responsibilities for contractors delivering services to RRU.
All faculty and staff are responsible for:
- Complying with the RRU OHS safety policies and procedures and WCB Regulations;
- seeking guidance from their supervisor concerning safety-related issues to ensure the safe performance on their job;
- attending safety training and meetings as assigned;
- reporting immediately to their supervisor, any work related accident, injury or near accident;
- immediately report to their supervisor any hazardous work practice or work condition;
- cooperating with the RRU OHS Program Coordinator and the Joint Occupational Health and Safety Committee;
- arranging for the instruction and supervision of students in the safety aspects of classes or laboratories for which the faculty or staff member has responsibility.
Learners of Royal Roads University are responsible for:
- complying with the University's safety policies and procedures, and departmental regulations;
- seeking guidance from their instructors concerning safety issues related to their University activities;
- immediately report to their instructor any accident, near accident, hazardous practice or condition relating to their University activities.
Effective inspections are one of the most positive preventative tools of any safety program. To this end, RRU advocates and supports the extensive use of this accident prevention tool.
The WCB requires there be a provision for the regular inspection of all buildings, facilities, equipment, work methods and work practices (at appropriate intervals) to ensure that prompt actions are implemented to correct any hazardous conditions.
Managers and supervisors, together with representative staff members will conduct regular inspections of their workplaces with the intent of preventing or correcting any hazardous condition or process. Machinery, tools, equipment and vehicles must be inspected in accordance with the manufacturer’s recommendations.
Occupational Health and Safety Committee members will participate in inspections at regular intervals. It is highly recommended that at least one person of an inspection team have a sound knowledge of the work processes or some expertise in the area or process being inspected.
All inspections must be documented and reported on the appropriate Inspection Form available on-line. Any hazardous condition that requires corrective action must be identified and brought to the attention of the appropriate supervisor. All completed inspection reports are to be forwarded to and retained by the Physical and Environmental Resources Office, and copied to the Occupational Health and Safety Committee.
Inspections should identify what hazardous conditions exist, what corrective action is required, and who is responsible for completing the corrective action. Upon completion of the corrective actions, the persons conducting the inspection must be advised of what corrective action took place.
Safety Program Review
The Safety Program Review is an exercise to measure the effectiveness of the Occupational Health and Safety initiatives. Ideally these reviews will be conducted annually, however, in the event of a serious accident or incidents, or with the addition of new work activities, it may be necessary to conduct special reviews.
Special audits of the University’s Occupational Health and Safety Program may also be conducted by the WCB. These audits are usually conducted when there has been evidence of increased claims activity or accidents.
The OH&S Committee will have primary responsibility for conducting reviews, however, the active participation of the Executive and management team is essential to the success of the review. The assistance of specialists (i.e. the Fire Department, Police Department, BC Hydro safety etc.) can also be solicited in order to provide you with 3rd party expertise.
The review should measure our compliance with the various elements of our safety program and the WCB regulations and should include the use of checklists, examination of documents and historical records, interviews with staff, and physical examination of all worksites.
Upon completion of the Safety Program Review, participating reviewers of the OH&S Committee will meet with the various departmental managers and supervisors to determine a course of action for corrections and improvements.
A final copy of the Review, including corrective actions and recommendations, is to be submitted to the Executive for their final approval.